CAT Tracks for October 21, 2010
REGULAR BOE MEETING - MINUTES

The Cairo Board of Education held its regular meeting on Thursday, October 21, 2010 at 6 p.m. Below is an annotated agenda to serve as "minutes"...


Cairo School District No. One
"MAKING A SIGNIFICANT DIFFERENCE!"
2403 Dr. M. L. King Jr. Avenue
Cairo, Illinois 62914
Telephone 1-618-734-4102
Fax 1-618-734-4047

CAIRO BOARD OF EDUCATION
CAIRO SCHOOL DISTRICT NUMBER ONE
REGULAR SCHOOL BOARD MEETING
THURSDAY, OCTOBER 21, 2010
6:00 P.M.

AGENDA


I. Call to Order - 6 p.m.

II. Roll Call - All Present!

III. Examples of Excellence - There was a presentation by the CJSHS Sophomore Class Officers. (See a handout of the presentation below. Sorry about the quality.)

IV. Recognition of Guests/Comments From Public And Employees - None.

V. Approval of Previous Minutes - A motion was made, seconded, and passed to approve the minutes (with a couple of minor corrections.)

  1. Public Hearing Minutes of September 16, 2010
  2. Regular Minutes of September 16, 2010
  3. Closed Minutes of September 16, 2010

VI. Approval of Agendas - A motion was made, seconded, and passed.

  1. Regular Meeting
  2. Closed Meeting

VII. Approval of Treasurer's Report - Superintendent read the highlights. A motion was made, seconded, and passed. (See copy below.)

VIII. Approval of Payment of Bills/Payroll - Without question, a motion was made, seconded, and passed. (Later - following the discussion about the School Construction Grant - BOE Member Stubblefield asked some questions concerning some items on Page 8 (of 18) of the bills...mostly about site licenses for some computer software, but also about whether there would be a refund of a $110 registration fee for a workshop on School Board Elections that was not attended. Sorry, I did not catch the answer.)

IX. Informational

  1. Letter of Appreciation For Beta Club - From Cairo Mayor Judson Childs. See below.

  2. Issued To District - Certificate of Occupancy - Regional Office of Education - This was concerning the relocatable building behind Cairo Elementary. Approval was needed so that students could access/use the building to see the school nurse who now has an office there.

  3. Other - None.

  4. Checks Deposited - District Account

    $ 12,539.00 - Title II Teacher Quality
    4,491.00 - TAP Grant Payment
    185,188.09 - State Aid -Aug, - 2nd Payment
    1,726.22 - State Lunch
    7,324.02 - Federal Lunch
    4,074.40 - Federal Breakfast
    31,643.00 - Early Childhood Block Grant
    5,720.00 - Early Childhood Block Grant
    1,958.69 - Driver Education
    61,237.86 - Personal Property Replacement Tax
    76,780.00 - Title I Low Income
    50.00 - First Student Transit - Rent

X. Closed Session - The BOE voted to enter closed session at 6:12 p.m. (This trained observer was surprised to see the District's Architect Dave Mevert, who was in the audience, leave the room...and leave the building. Shortly thereafter, Superintendent Swopes came down the hallway and inquired whether we had seen Mr. Mevert. When informed that "He went thataway", indicating the door, the Superintendent ran after him, retrieved him, and brought him back to the BOE room.) Oops...we were invited back to the BOE room at 6:17 p.m. to return to open session for a report from District Architect Dave Mevert.

Cairo School District has been notified by the Governor's office that it has been awarded a capital development construction grant. WSIL TV News Story The project would be in the amount of $4,882,378...with the state providing 75% ($3,661,784). To get that amount, Cairo School District must come up with 25% ($1,220,594). If the local contribution is less, then the state's portion would be reduced accordingly. The major portion of the grant would be the construction of an 8 classroom addition to Cairo Elementary.

At the end of the Architect's report, there was some discussion/concern by some BOE members about approving the resolution to "commit" to the grant...as recommended by Superintendent Swopes. Objection was raised that they had only received word of the award today...and were being asked to vote on it tonight. There was also concern about dipping into the "General Fund" for up to $300,000, with the remainder of the local share being provided by $900,000 of life-safety bonds. Architect Mevert interjected at this point that under the law, the District could possibly get a one-time waiver to finance the entire $1.2 million local share through the sale of bonds...allowing the BOE to leave its $$2,653,918.23 that it has in an account at the First National Bank in Cairo untouched. THAT brought a sigh of relief... and a motion to approve the Superintendent's recommendation to commit local dollars to the construction grant (which was listed as Item #9 under Section X in the Agenda. The motion was passed.

Two things:

The BOE voted (once again) to enter closed session at 7:02 p.m. The BOE vote to exit closed session at 8:45 p.m. (BOE Member Brown left the meeting/building at this time.)

XI. Requiring Action/Decisions By Board of Education

  1. Personnel employment, resignation, release, discipline, or compensation

    a. Recall Vonda Williams, Teacher Aide - Cairo Elem.- Retroactive to Oct. 1, 2010 - Motion made, seconded, and approved.

    b. Recall Robbin Pyles, Teacher Aide - Cairo Elem. - Retroactive to Oct. 1, 2010 - Motion made, seconded, and approved.

    c. Recall Alvin Bellamy, Night Custodian, Cairo Jr/Sr High School - Motion made, seconded, and approved.

    d. Recall Nicholas Davis, Night Custodian, Cairo Jr/Sr High School - Motion made, seconded, and approved.

    e. Employ Ron Woods - Scholar Bowl Sponsor - Jr.High - Motion made, seconded, and approved.

    f. Employ Michael Moore, Scholar Bowl Sponsor - High School - Motion made, seconded, and approved.

    g. Employ James Colyer, Asst. Coach-Boys Basketball - High School - Motion made, seconded, and approved.

  2. Approve Graduation Date For Cairo Jr/Sr High School (May 28, 2011 at 10:00 a.m.) - Motion made, seconded, and approved.

  3. Place on Reading - Board Policy Manual Updates - Motion made, seconded, and approved.

  4. Approve The Elimination of 2 Part-Time Custodial Positions - Motion made, seconded, and approved.

  5. Possible Action Re: Expulsion of a Student - Originally skipped, but later the Superintendent came back to this item, recommending that the expulsion be held in abeyance for one year (whatever that means. I mean...I thought you either expelled or you didn't. Maybe it's one of those "Hold it over her/his head, give 'em a second chance" things. Anyway - Motion made and seconded to approve the Superintendent's recommendation.

  6. Approve Administrator's Contract - Skipped without comment.

  7. Adopt Administrator's Evaluation Instrument - Skipped without comment.

  8. Approve Contract With Security Alarm Corp. For Cairo Community Center - Motion made, seconded, and approved.

  9. Approve Board Resolution to CDC For Designation of Funds For Construction Project - Motion made, seconded, and approved (at approximately 6:45 before entering closed session the second time.)

XII. Other

XIII. Old Business

XIV. Adjourn - Motion made, seconded, and approved to adjourn at 8:55 p.m.


CLOSED SESSION IS FOR THE PURPOSE OF CONSIDERING INFORMATION RELATIVE TO THE APPOINTMENT, EMPLOYMENT, PERFORMANCE OR DISMISSAL OF INDIVIDUAL EMPLOYEES WHICH MAY BE OF A TEMPORARY CONFIDENTIAL NATURE, STUDENT DISCIPLINE, PLACEMENT OF SPECIAL EDUCATION STUDENTS, DISCUSSION OF LITIGATION PROBABLE, IMMINENT, FILED OR PENDING AND COLLECTIVE BARGAINING OR RELATED ISSUES.


EXAMPLES OF EXECELLENCE

CSD #1 TREASURER'S REPORT

CAIRO MAYOR JUDSON CHILDS' LETTER TO THE CHS BETA CLUB